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February 12, 2007

The following elected officials were present: R. Carlucci; N. Kovach; J. O'Malley; M. Warhold; R. Zezulewicz; D. Baumgarten. Council Members M. Cheberenchick; P. Coffey and Tax Collector S. Torris were absent. The following appointed officials were present: T. Hartswick, Manager; D. Biondo, Solicitor; H. Lane, Police Chief and D. Ross, Building Official.

The minutes of the January 22, 2007 council meeting were presented. Ms. Kovach motioned to approve the minutes; Mr. Carlucci seconded; all in favor; motion carried.

Mr. Zezulewicz opened the public comment section of the meeting. After acknowledging two spectators in the audience who had no comments, Mr. Zezulewicz closed the public comment section of the meeting.

Bid Openings:
Mr. Hartswick presented a bid opening for the Rebecca St. retaining wall. Mr. Hartswick indicated that four bids were received on January 16, 2007 and read aloud. Borough engineers, Mr. Hartswick and Mr. Ross reviewed the low bidder and in accordance with section B.3 of the instructions to bidders. The lowest bidder at that point in time was not pre-qualified by PennDot specifications and still has not met the PennDot specification as of February 12, 2007. Mr. Hartswick asked that council award the Rebecca St. retaining wall project to the next lowest responsible bidder which is Soli Construction for $127,783.00.

Mr. Zezulewicz questioned Mr. Biondo regarding the legal aspect of awarding the project to the next lowest bidder. Mr. Biondo stated if the bidder was not responsive to PennDot prequalification specifications, the bid should be awarded to the next lowest bidder. Mr. Hartswick stated that Pampena Landscaping with their bid of $104,755.00 has not met the PennDot prequalified specifications and has been non responsive. Based on Pampena Landscaping's non-responsive stance Mr. Hartswick recommended council award the bid to Soli Construction. Ms. O'Malley motioned not to award the bid to Pampena Construction; Mr. Warhold seconded; all in favor; motion carried. Ms. Kovach motioned to award the bid to Soli Construction Inc. for $127,783.00 for the Rebecca St. retaining wall; Mr. Carlucci seconded; all in favor; motion carried.

Public Hearings:
Mr. Hartswick presented Ordinance 856 which would allow the state to analyze and assist with collection procedures when there is a transaction that would involve realty transfer tax within the state and authorizes the Dept. of Revenue of the Commonwealth of PA to assess, enforce and collect realty transfer taxes including penalties and interest on the borough's behalf. Mr. Carlucci questioned why the state gets involved if we receive our money from the recorder of deeds. Mr. Biondo explained that after it gets recorded, the state does an analysis to determine whether or not the right amount of taxes were paid. If the right amount of taxes were not paid, the state will go after the property owner to collect what is owed.

Mr. Zezulewicz opened the public hearing on Ordinance 856, after asking if any council member had anymore questions. Being none, Mr. Zezulewicz closed the public hearing. Ms. Kovach motioned to adopt Ordinance 856 at its first reading; Ms. O'Malley seconded; all in favor; motion carried.

Civil Service Commission:
Nothing to report.

Real Estate Tax Collectors Report:
Mr. Hartswick reported January collections of $12,303.58 plus penalties of $1,131.84 totaling $13,435.42. Two properties had change orders reducing the valuation by $312.05 indicating a balance to be collected for the time period of $64,356.55.

Mr. Baumgarten questioned whether the tax collector had turned in the exoneration list for year ending 2006. Mr. Hartswick indicated that it had not been done yet, but a reminder letter would be sent to Ms. Torris.

Council Committee Reports:

Building and Grounds:
Mr. Warhold, Mr. Hartswick and Vince Smith (CSYA President) attended the first peer to peer meeting with Greentree and Dormont. Mr. Warhold stated that a municipal profile was sent to Jeanie Ashley, who is the consultant. Mr. Warhold explained the focus of peer to peer is dealing with leisure activities and utilizing borough facilities to their full potential. Mr. Warhold stated that a K.O.S.D. representative was not present at that particular meeting, but is involved. The next scheduled meeting will be held March 14, 2007.

Mr. Warhold announced that a grant for $10,000.00 was presented to the CSYA from Senator Wayne Fontana. Mr. Warhold confirmed that CSYA will use the grant money for a platform and announcing stand for tournament and champion games held at the Municipal Center field.

Mr.Warhold questioned whether Mr. Zezulewicz has heard from Duquesne Light regarding power to Sleepy Hollow field. Mr. Zezulewicz answered that he has not.

Mr. Carlucci motioned to ratify the January treasurer's report; Ms. O'Malley seconded; all in favor; motion carried.

Ms. O'Malley stated that Heather McCue has officially started her position as Director of the Library as of Feb. 1st, 2007. Ms. O'Malley declared the Library is in search of a children's librarian coordinator and will be accepting applications until Feb 15th with hopes of filling the position by the 1st or 2nd week of March.

Planning and Codes:
Mr. Ross has commenced listing the inventory of borough rental properties and will draft a letter to property owners regarding their obligations, and the dire consequences if they fail to comply. Mr. Hartswick added that an application was submitted for the LGA intern program to help with the inventory of the rental properties in the borough.

Mr. Ross reported the intersection of Willow Avenue and Baldwin Street has all of the PennDot permits in place including stop signs. No traffic studies are required. Mr. Ross will coordinate the design of the intersection with Dave Calabria. Mr. Ross will complete the construction drawing, thereby avoiding a $7,500.00 engineering fee to the borough.

Ms. O'Malley inquired about a study of the intersection back in the year 2001 or 2002 by Mackin Engineering regarding the intersection. Mr. Ross stated that it is not needed because the PennDot permits are in place.

Public Safety:
Chief Lane commended the Public Works Dept. for their excellent job in salting the borough streets where PAWC water leaks have occurred. Ms. O'Malley also thanked the road department for the upkeep of salting St. Anne's St. because of water breaks.

Public Works:
Mr. Hartswick stated the salt supply is ample.

Editorial Board:
Nothing to report.

Mr. Warhold reported that the election of new officers was held.

Municipal Associations:

Allegheny County Boroughs Association:
Nothing to report.

Allegheny League of Municipalities:
Nothing to report.

South Hills Area Council of Governments:
Ms.O'Malley announced that the Borough will be hosting the meeting in March. The meeting room location will be decided at a later date.

Police Pension: Mr. Hartswick reported the 2006 investment summary for the Police Pension is back over $4,000,000.00.

Earned Income Tax Collector's Report:
Nothing to report.

Engineer's Report:
Nothing to report.

Manager's Report:
Mr. Hartswick presented Resolution 522 to formally adopt the official Allegheny County hazard vulnerability assessment and mitigation plan as the hazard plan of the Borough of Castle Shannon. Ms. O'Malley motioned to adopt Resolution 522 at its first reading; Ms. Kovach seconded; all in favor; motion carried.

Mr. Hartswick reported receiving correspondence from 3 Rivers Wet Weather Demonstration Program requesting a primary and alternate representative to the municipal official basin group. Mr. Warhold motioned to appoint Mr. Coffey as the primary representative; Mr. Carlucci seconded; all in favor; motion carried. Ms. Kovach motioned to appoint Mr. Hartswick as the alternate representative; Ms. O'Malley seconded; all in favor; motion carried. Mr. Coffey will be sent a formal letter informing him of his new position.

Mr. Hartswick presented a request for team sponsorship from the CSYA for three different league sports. Mr. Warhold motioned to approve the team sponsorship fees of $625.00 for the CSYA teams; Ms. Kovach seconded; all in favor; motion carried.

Nothing to report.

Planning Commission Report:
Nothing to report.

Solicitor's Report:
Nothing to report.

Keystone Oaks:
Mr. Zezuelewicz stated that Ms. Randazzo is no longer president

Zoning Hearing Board:
Nothing to report.

Mr. Hartswick addressed Ms. Kovach's prior request regarding downtown revitalization. The governor's budget includes a municipal right-sizing fund, which is a planning fund for core communities seeking downtown revitalization type projects. This may be something to address as it moves through the budget process.


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