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CASTLE SHANNON BOROUGH
MINUTES OF REGULAR MEETING
March 28, 2011

The following elected officials were present: M. Cheberenchick; N Kovach; J. O’Malley, G. Orr; V. Smith; M. Warhold; R. Zezulewicz; D. Baumgarten. Tax Collector S. Torris was absent. The following appointed officials were present: D. Biondo, Solicitor; K. Truver, Police Chief; T. Hartswick, Borough Manager, P. Vietmeier, Codes Official; Junior Councilperson M. Yanda.

The minutes of the March 14, 2011 council meeting were presented. Ms. Kovach motioned to approve the minutes; Mr. Smith seconded; all in favor; motion carried.

Mr. Zezulewicz officially opened the public comment section of the meeting. Being none; the public comment section was closed.

Bid Openings:
Nothing to report.

Public Hearings:
Mr. Hartswick reported that police department contract ordinances will be available for review at the April 11, 2011 council meeting.

Civil Service Commission:
Nothing to report.

Real Estate Tax Collectors Report:
The agenda contained a certificate from the Commonwealth of Pennsylvania Department of Community and Economic Development certifying that Ms. Torris has successfully met the training and education requirements for the year 2011.

Council Committee Reports

Building and Grounds:
Mr. Orr stated that Paul Gentile has submitted an application for the public works seasonal position. Mr. Orr motioned to authorize the manager to make an offer of employment to Mr. Gentile, subject to final interview and contingent upon the result of a background check.

Public Works Department has completed the waterproofing of the gazebo at the municipal center. Linder Lawn & Landscape Design is finishing the hillside landscaping at Hamilton Park. Mr. Orr presented council with an estimate to landscape the hillside around the tennis courts at Hamilton Park. The project will be discussed with the public works seasonal employee.

The municipal center parking lot crack sealing project will begin April 1st, weather permitting.

A draftsman has reviewed the municipal center front entrance, and a structural engineer reviewed the supports. We are awaiting a design to circumvent the water infiltration problem. A short discussion continued on the materials for the structure.

Planning for Community Day 2011 is well underway. Many businesses have placed advertisements in the brochure. We still need more vendors.

Finance:
Nothing to report.

Library:
Ms. O’Malley announced that an open house is scheduled for Tuesday, April 12th from 2-4 p.m. and 6-8 p.m. Cookies and punch will be provided.

Planning and Codes:
Mr. Warhold reported that the codes department has received a record breaking number of occupancy inspections and dye test requests compared to prior years. Property sales totaled $1.3 million for 2010 and is currently at $2.7 million for 2011.

South Hills Landscaping will be constructing a $400,000 building on the ENX site.

Mr. Veitmeier announced a zoning hearing board meeting on April 5th.

A second billboard is scheduled to be erected on Mt. Lebanon Boulevard by Supercuts, Verizon and Italian Oven Pizza. The first billboard’s footer was not inspected before installation by Building Inspector Underwriters. The installation must be X-rayed and reviewed by a licensed professional.

Mr. Warhold and Mr. Veitmeier addressed local comments from businesses regarding procedures followed to approve the billboard ordinance, i.e. required advertising, court cases, etc.

Public Safety:
– Chief Truver reported that the drug take back program is scheduled for April 30th from 10:00 a.m. to 2:00 p.m. at the fire department. In addition, the police department will also accept unwanted, expired prescriptions from April 25th to April 29th. Notices were sent to the elementary schools, MRTSA, St. Anne Church, and the Castle Shannon Senior Citizens group.

Public Works:
Ms. Kovach questioned the chain of command for the seasonal worker and questioned if a project schedule was prepared. Mr. Hartswick answered that the worker will report directly to Mr. DeLallo and stated the employee was hired mainly for landscaping responsibilities.

Ms. Kovach stated that the public works department will start a roadway crack sealing program when weather permits.

Editorial Board:
Article deadline date is April 8th.

MRTSA:
Nothing to report.

Municipal Associations:

Allegheny County Boroughs Association:
Nothing to report.

Allegheny League of Municipalities:
Nothing to report.

South Hills Area Council of Governments:
Ms. O’Malley announced the annual dinner is scheduled for April 28th. Ms. Kovach reported that the March meeting hosted by our borough was a success, and commended the administration staff for their decorating skills for the event.

Police Pension:
Mr. Zezulewicz requested that Mr. Hartswick scheduled a meeting with the police department and non-uniformed pension participants and Trollinger Consulting for an annual review.

Junior Council Person:
Keystone Oaks is performing the musical “Fame” on March 31st, April 1st, and April 2nd at 7:00 p.m. Keystone Oaks first track meet was successful, and the tennis team beat Thomas Jefferson at their last match.

Earned Income Tax Collector's Report:
Nothing to report.

Engineer's Report:
Nothing to report.

Manager's Report:
Mr. Hartswick discussed developing an overall road improvement program with the borough engineers. Mr. Stanton of Lennon, Smith, Souleret Engineering will prepare an executive overview for council’s consideration.

Mayor:
Ms. O’Malley, Chief Truver and Mayor Baumgarten attended the annual Public Employer Labor Relations Advisory Service conference in State College. The conference was well attended and is one of the most worthwhile and informative conferences presented.

Through Chief Truver’s efforts, Penndot cut down many falling trees along Route 88 last year. We are hopeful that Penndot will return to collect the dead trees and logs, especially between Connor Road and Rockwood. Mayor Baumgarten publicly thanked Chief Truver for his efforts in cleaning up this area.

Planning Commission Report:
Nothing to report.

Solicitor's Report:
Nothing to report.

Keystone Oaks:
Nothing to report.

Zoning Hearing Board:
Nothing to report.

Other:
Ms. O’Malley questioned the status of the portable sign ordinance enforcement. Mr. Vietmeier will be working with Mr. Sterling on this subject.

Mr. Zezulewicz noted an e-mail received from a resident regarding use of the borough fields. Chief Truver responded via e-mail to the resident, however Mr. Hartswick will send a response from council. Mr. Orr confirmed that other communities have the same policy regarding field utilization starting April 1st.

Mr. Warhold stated that the borough will be hiring Larry Chan through the Local Government Academy Intern Program to create a database of local businesses to assist with the Act 32 earned income tax collection procedures for 2012.


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