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CASTLE SHANNON BOROUGH
MINUTES OF REGULAR MEETING
April 12, 2004

The following elected officials were present: M. Cheberenchick; P. Coffey; N. Kovach; J. O'Malley; R. Zezulewicz; D. Baumgarten; S. Torris. Council Members R. Carlucci and T. Kirk were absent. The following appointed officials were present: T. Hartswick, Manager; D. Biondo, Solicitor; H. Lane, Police Chief.


The minutes of the March 22, 2004 council meeting were presented. Mr. Coffey motioned to approve the minutes; Mr. Cheberenchick seconded; all in favor; motion carried.

Mr. Zezulewicz called for public comments or requests.

Mr. Marv Levin, 861 Corbett Drive - stated the "Stop Here on Red" sign was removed from the intersection of Willow Avenue and Castle Shannon Boulevard. Chief Lane stated the contractor removed the sign during construction, and the sign will be replaced.

Mr. Levin has a field permit for Hamilton Park on Saturdays from 9:00-12:00. Mr. Levin was informed that CSYA will be using the field from 11:30-5:30. Ms. O'Malley stated that CSYA originally requested use of the field from 12:00-6:00. CSYA will be contacted to confirm the 12:00-6:00 field time.

Ms. Janet Stella, 3145 Belleville Street - discussed a condemned property at 3131 Belleville. Ms. Stella presented a petition signed by neighbors stating the property is abandoned, unsafe and a hazard. Mr. Ross give a brief history of the court proceedings against the property owner, Mr. Sparvero. The fire department cannot demolish the property due to the distance of the property from the street for equipment accessibility. T. Hartswick proposed a CDBG grant could be applied for 2005. Current liens on the property exceed the value of the property. Mr. Zezulewicz asked Ms. Stella to give council time to review budgetary considerations for demolition of the property.

Mr. Zezulewicz officially closed the public portion of the meeting.

Bid Openings: - Mr. Hartswick presented bids for the 2004 Liquid Fuels Roadway Improvement Program and 2004 General Funds Roadway Improvement Program. Costs exceed borough engineer's estimate. Ms. O'Malley motioned to award the Liquid Fuels 2004 Roadway Improvement Bid Contract A to A. Folino Construction Inc. for $124,767.00 and the General Fund 2004 Roadway Improvement base bid and alternate one to Pompei & Sons Inc. for $79,515.50. Mr. Coffey seconded; all in favor; motion carried.

Ms. Kovach questioned maintenance of an alley behind Baldwin Street to alleviate parking problems. Mayor Baumgarten suggested utilizing the reclaimed asphalt from the road program on said alley. Mr. Ross confirmed borough's ownership of the alley. Mr. Hartswick will discuss placement of reclaimed asphalt with contractor at the pre-construction meeting.

Public Hearings: - Nothing to report.

Civil Service Commission: - Nothing to report.

Real Estate Tax Collectors Report: - Ms. Torris reported March collections of $1,125,649.26. Additional collections for April bring the total balance of face tax to be collected to $354,000. Ms. Torris noted on the monthly report that the 2% discount also includes the 25% discount for Act 77 residents that paid during that monthly period.

Ms. Torris added that fifteen additional Act 77 refunds were forwarded from Allegheny County.

Council Committee Reports:

Building and Grounds: - Ms. Kovach announced the MacDonald Pipe Band will perform at the Memorial Day Parade. Next committee meeting will be April 19th at 5:00 p.m. Mayor Baumgarten discussed landscaping needs with the contractor for the war memorial site due to the parade and ceremony. Mr. Ross will officially contact the contractor to have the site finished. Ms. O'Malley discussed finishing the sidewalk coming down Castle Shannon Boulevard.

Ms. Kovach will schedule an inspection of Hamilton Park with Mr. Hartswick and Mr. DeLallo for maintenance issues.

Finance: - Mr. Cheberenchick motioned to ratify the March Treasurer's report; Ms. O'Malley seconded; all in favor; motion carried.

Library: - Ms. O'Malley announced the Community Library and Friends of the Library will be sponsoring a luncheon the first week of May.

Planning and Codes: - Mr. Hartswick discussed the SHACOG proposed UCC Joint Appeals Board. Castle Shannon's board meets infrequently (once in 18 months) and includes R. Drozynski, B. Reffner and one vacancy. Vacancy cannot be filled by an elected official or active contractor in the borough. Council discussed SHACOG's fee of $750-$1,000 annually for administrative costs for a board that the borough would rarely utilize. Mr. Zezulewicz suggested contacting other municipalities to establish a board that is paid per meeting. Ms. Kovach suggested contacting Mr. Popello, a former Planning Commission member, to fill the board's vacancy.

Public Safety: - Chief Lane discussed the need to proceed with a traffic study on Baldwin Street at Willow Avenue. PAT will install another warning light at 3939 Willow Avenue. Traffic study cost was approximately $6,000.00 and must be submitted by a traffic engineer.

Paving on Route 88 will start April 18th from Grove Road to Forum Street. The state should be aware that the traffic signal cable at Sixth Street and Route 88 should be repaired. Contractor will be contacted.

Mr. Zezulewicz requested a borough official discuss with the contractor extending the paving on Route 88 to make a smoother transition from Killarney onto Library Road.

Homeland Security funds will provide the police departments with protective clothing, updated chemical masks, cameras, radio equipment, an equipment trailer, etc. through the SHACOG mutual aid agreement.

Mr. Zezulewicz questioned the excess water at Grove Road and Route 88. Mr. Ross answered that PAWC has tested the water and determined it is not a PAWC problem. Storm water constantly flows through the storm sewer due to an open stream that was tied into the storm sewer. Dye testing on the storm sewer will be conducted. Mr. Zezulewicz suggested the borough test the water for fluoride.

Mr. Zezulewicz also noted excess water at Trance Drive and McRoberts Road. Mr. Ross stated that water is from a spring.

Public Works: - Mr. Cheberenchick questioned the status of the public works garage expansion project. Mayor Baumgarten and Mr. Hartswick will attempt to negotiate lease options with the railroad. Mr. Zezulewicz suggested a federal contact may be needed.

One application has been received for the public works seasonal workers.

Sewer camera has been repaired and is ready for the televising project.

Editorial Board: - Editorial board has met to review the proof for the spring newsletter. Ten business days will be needed to complete printing.

MRTSA: - Nothing to report.

Municipal Associations:

Allegheny County Boroughs Association: - Nothing to report.

Allegheny League of Municipalities: - Nothing to report.

South Hills Area Council of Governments: - Ms. Kovach motioned to authorize a door prize for the annual dinner on April 29th; Mr. Coffey seconded; all in favor; motion carried.

Police Pension: - Nothing to report.

Earned Income Tax Collector's Report: - Distribution analysis for March: EIT - $51,526.48; OPT - $737.80.

Engineer's Report: - Nothing to report.

Manager's Report: - Mr. Hartswick presented a service order authorization from the borough engineers for the initial work items for Phase I regarding the administration consent order. Mr. Cheberenchick motioned to authorize the borough manager to execute the service order authorization; Ms. O'Malley seconded; all in favor; motion carried.

Mr. Hartswick presented a second invoice from Tarbert & Associates for architectural services regarding the proposed expansion of the public works garage. Initial cap for the project was $4,500.00; and invoices exceed the cap by $1,122.39. Mr. Cheberenchick motioned to pay the second invoice of $2,679.17; Mr. Coffey seconded; all in favor; motion carried.

Council approved a request by the Holy Greek Orthodox Church to hang a banner on Mt. Lebanon Boulevard to publicize the 32nd Annual Greek Food Fair.

Jones Demolition submitted a proposal for $4,800.00 to demolish the house at 3131 Belleville Street. Ms. Kovach suggested obtaining a second proposal. Mr. Coffey noted the proposal was very reasonable considering the location of the demolition. Mr. Hartswick suggested contacting Soli Construction for a second bid. Mr. Zezulewicz stated concerns regarding liability issues and continuing maintenance of the property. Mr. Zezulewicz requested that Mr. Biondo will review the liability issues and possibility of sale.

Mayor's Report: - Mayor Baumgarten discussed a memorandum from Officer McKeown commending the action of Officer Recker during a recent kitchen fire. Officer Recker immediately entered the home to seek out residents and extinguished the fire thereby saving the family substantial fire damage. Mayor Baumgarten will be issuing a commendation to Officer Recker in the near future. Chief Lane added that Officer Recker is a credit to the police force.

Solicitor: - Mr. Biondo advised that several ordinances will be presented for action at the next council meeting.

Mr. Cheberenchick questioned if the borough will execute the judgment on Janas Landscaping. Mr. Biondo confirmed the borough will proceed.

Keystone Oaks : - Nothing to report.

Zoning Hearing Board: - Nothing to report.

Other Business: - Ms. Kovach questioned if applications were received for the custodian position. Mr. Hartswick confirmed that several applications were received.

Ms. Gretchen Hess has accepted the summer recreation director position for this year.

Mr. Coffey questioned the status of the police department flooring. Chief Lane answered that a concrete floor has been installed.

Ms. O'Malley thanked L. Miller and staff for their efforts regarding the food and decorations for the SHACOG March board of directors meeting. SHACOG board members look forward to enjoying Castle Shannon's hospitality at the annual March meeting.

Ms. Torris stated a house was recently sold on Prospect Avenue at Shady Run Road for $111,000 and property is assessed is at $65,000.

Ms. Kovach questioned attendance at the SHACOG legislative breakfast. Mr. Cheberenchick and Ms. Miller attended.


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