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April 28, 2003

The following elected officials were present: R. Carlucci; M. Cheberenchick; P. Coffey; T. Kirk; N. Kovach ; J. O'Malley; R. Zezulewicz; D. Baumgarten. The following appointed officials
were present: T. Hartswick, Manager, D. Biondo, Solicitor.
Tax Collector S. Torris and Chief Lane were absent.

The minutes of the April 14, 2003 council meeting were presented. Ms. O'Malley motioned to approve the minutes; Mr. Cheberenchick seconded; all in favor; motion carried.

Mr. Zezulewicz called for public comments or requests

Mr. Zezulewicz acknowledged Boy Scouts present at the meeting.

Paul Renz, Tim College and Tim Bradley - were present to observe a public council meeting in order to obtain a merit badge for communication and citizenship in the community.
Mr. Zezulewicz officially closed the public portion of the meeting.

Bid Openings: Nothing to report.

Public Hearings: Nothing to report.

Civil Service Commission: Nothing to report.

Real Estate Tax Collectors Report: Nothing to report.

Council Committee Reports:

Building and Grounds: Ms. Kovach reported that the gazebo, which was once at the Municipal Center play area, has been successfully moved to the front of the Castle Shannon Library. Council agreed that it is in the perfect spot. A small picnic pavilion may be erected in place of the gazebo at the Municipal Center.

The Girl Scouts and the borough work crew and staff will possibly do planting of the spring flowers for the Municipal Center.

Mr. Hartswick informed Borough Council that the cost for the Field Rake from Finch services; Inc. is approximately $600.00 higher than the initial quoted price of $8138.50. John Deere, the distributor, will not honor the original misquoted price. Ms. Kovach stated that this piece of equipment would greatly benefit maintaining the borough fields. Mr. Cheberenchick voiced his displeasure regarding the cost change. Mr. Hartswick will contact Finch Services for a final revised quote. Ms. Kovach motioned to authorize Mr. Hartswick to accept the revised price for the field rake; Mr. Kirk seconded; all in favor; motion carried.

Ms. Kovach requested a contact name from the Boy Scouts who attended the meeting so their troop could march in the Memorial Day Parade. Bill Bradley, Scout Leader, can be reached at (412) 563-5620 and resides at 543 Old Farm Road.

Finance: Nothing to report.

Library: Ms. O'Malley announced a luncheon at the library on Thursday, May 1, 2003 to thank all for assistance during the library renovations.

Ms. Kovach questioned if the library was going to have a flower sale this year. Ms. O'Malley stated that the Friends of the Library sponsor the flower sale, and she does not believe a sale was scheduled this year.

Planning and Codes: D. Ross presented Resolution No. 483 regarding a variance granted in 2001 for a single lot subdivision on the Taylor property located at Havelock and Waverly. A 90-day timeframe in which the plan had to be recorded had expired. The county recorder required re-approval by council. Mr. Carlucci made a motion to adopt Resolution No. 483, The Taylor Plan of Lots; Mr. Cheberenchick seconded; all in favor; motion carried.

Public Safety: Mr. Carlucci stated that everyone has received the Emergency Operations plan for Castle Shannon Borough. Mayor Baumgarten, Chief Lane, Mr. Hartswick and Mr. Dulski will review what their responsibilities and involvement with respect to borough emergency situations. Mr. Zezulewicz stressed that he would also like a clearer understanding of our role this plan. Mr. Hartswick explained that the County indicated in order to get all the communities in a uniform set of plans, they would need a preliminary set of plans in front of them by mid May. Mr. Hartswick added from the County's perspective if something would happen, it might negate us from any FEMA consideration for emergency funds. Mr. Zezulewicz voiced his concerns that if motioned upon we would be binded to this resolution. Mr. Hartswick assured Mr. Zezulewicz that when the entire plan is revised and updated, that will be what council will ultimately approve. Ms. O'Malley questioned if Mr. Dulski had any input. Mr. Hartswick stated that Mr. Dulski received this portion of the plan at his last EOC meeting. Mr. Kirk motioned to accept the preliminary emergency operation plans set forth for the Borough of Castle Shannon; Mr. Carlucci seconded; all in favor; motion carried.

Public Works: Mr. Coffey questioned the status of the applicants for the seasonal positions with the Public Works Department. Mr. Hartswick replied that two positions have been filled; however Keystone Oaks High School has been notified that the borough has job opportunities for summer help if the criteria is met.

Mr. Hartswick stated T. Fazio, Public Works Department Employee, will attend a three-day training seminar at the Robinson Pipe Cleaning Company for certification for pipeline inspection.

Mr. Hartswick stated that new parts have been ordered for the damaged jet rodder

Ms. Kovach requested the Public Works bucket truck and other Public Works vehicles be removed form the Municipal Center parking lot to free up much needed parking spaces in the lot.

Editorial Board: Mr. Zezulewicz announced council may begin preparation of articles for the fall newsletter.

MRTSA: Mr. Cheberenchick discussed the possibility of free advertising in the paper for residential donation requests.

Mayor Baumgarten stated that Bob Fully, Chief of 911 for the County, would not have taken in MRTSA for the 911 dispatch unless all the Municipalities participated.

Municipal Associations:

Allegheny County Boroughs Association: Nothing to report.

Allegheny League of Municipalities: Nothing to report.

South Hills Area Council of Governments: Nothing to report.

Police Pension: Nothing to report.

Earned Income Tax Collector's Report: Nothing to report.

Engineer Report: Nothing to report.

Manager's Report: Mr. Hartswick presented an updated financial accounting software package from Edmunds & Associates along with related hardware from Response Computer for three new workstations. Mr. Carlucci questioned if funds had been allocated in the budget. Mr. Hartswick responded that $38,000.00 was allocated and the total cost for both purchases would be $31,696.00. Mr. Cheberenchick questioned the availability of grants or matching funds; Mr. Hartswick replied that grants are not available for this purchase. Mr. Zezulewicz questioned the bidding process. Mr. Hartswick believes that both Edmunds & Associates and Response Computer are both under State contract, but he will confirm this. Mr. Cheberenchick made a motion to authorize Mr. Hartswick, if cleared through the legitimate legal bid process, to purchase computer equipment; Ms. O'Malley seconded; all in favor; motion carried.

Mayor's Report: Mayor Baumgarten expressed his many concerns regarding the Route 88 road widening project after attending the officials PennDOT meeting. Mayor Baumgarten is not convinced this project will benefit the Castle Shannon community but also understands that the State has already allocated the funds for this project. Some vital points were: one-lane traffic on Route 88 for six to eight months, the loss of Route 88 frontal property which will adversely affect parking, Shannon Shop's loss of parking on Grove Road, and the borough's share of the relocation of sewer lines. Forty to one hundred fifty poles will have to be relocated by Duquesne Light. Mayor Baumgarten listed the borough's main concerns as the Grove Road Bridge, the three main intersections, and paving and berm extensions; the state's priority is traffic flow. Mr. Zezulewicz suggested that someone from council attend the public meting to be held on April 30,2003 at the Castle Shannon Fire Hall to get some input from the business community. Mr. Carlucci questioned if a letter or a petition signed by the effected merchants would help. Mr. Zezulewicz suggested getting feedback from the local business community after the public meeting. Future meetings and discussions with PENNDOT will be held as the project nears implementation.

Planning Commission: Nothing to report.

Solicitor: Nothing to report.

Keystone Oaks: Nothing to report.

Zoning Hearing Board: Nothing to report.

Other Business: Mr. Kirk commented that Mt. Lebanon commissioners approved the building of seven-story hotel on Washington Road by Mr. Murovich (Tymaco Inc.).

Mayor Baumgarten stated that the Superintendent of Keystone Oaks School District reported no tax increase this year.

Approved as presented this 12th day of May 2003.


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