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Memo From
The Mayor






Community Service

Allegheny County

July 8, 2002

The following elected officials were present: R. Carlucci, M. Cheberenchick, N. Kovach, J. O'Malley, R. Zezulewicz, Ted Kirk, D. Baumgarten; S. Torris. The following appointed officials were present: D. Biondo, Solicitor; H. Lane, Police Chief. Council Member P. Coffey and Interim Manager D. Grass were absent.

The minutes of the June 13, 2002 meeting were presented. Ms. O'Malley motioned to approve the minutes; seconded by Mr. Kirk; all in favor; motion carried.

Mr. Zezulewicz briefly turned the meeting over to Mayor Baumgarten.

Mayor Baumgarten presented certificates of appreciation to the top fifteen winners of “Our Heroes Art Contest” sponsored by Tom Hutchison, proprietor of Frames for the Memories. These fifteen framed art works were displayed at the Municipal Center for the month of June. There were 352 Myrtle School students ranging from grades 1st through 5th who participated. Council congratulated every winner who attended the meeting.

Mr. Zezulewicz called for public comments or requests.

Mr. Carl Scheidhauer, 3336 Mary Place - A wall at the end of his cul-de-sac is deteriorated allowing dirt from the hillside to escape onto the street. Mr. Zezulewicz will have Mr. Cheberenchick along with Public Works examine the problem to determine what action needs to be taken.

Dominic Martuccio, 1421 Grove Road - Wanted to know if the Borough has considered putting a right hand turning lane at the bottom of Grove Road and Route 88. Mr. Zezulewicz declared that Route 88 is a State maintained road. For many years Mr. Kirk has been in touch with Penn Dot to try and make improvements. Mr. Zezulewicz stated he is cautiously enthused because of a recent meeting with Penn Dot discussing the next phase of a five to six million dollar plan in the year 2005 which includes turning lanes entailing 6th Street down to Castle Shannon Blvd.

Joe Inverso, Home Craft, Library Road - questioned the status of the application for 13 sewer taps for single-family homes. The Planning Commission approved Mr. Inverso's drawings; however he cannot proceed until decisions on the sewer taps are finalized. He also wanted to know how the sewer taps are allocated. Mr. Zezulewicz believes it may be on a first come first serve basis. Mr. Zezulewicz will have Mr. Carlucci and Mr. Cheberenchick look into the matter to expedite the process.

Mr. Zezulewicz officially closed the public portion of the meeting.

Bid Openings: Nothing to report.

Public Hearings: Nothing to report.

Civil Service Commission: Nothing to report.

Real Estate Tax Collectors Report: Ms. Torris reported a balance due of $261,642.00 which is 89% of the collection with 11% remaining. A penalty will be added to borough taxes after July 15, 2002.

Council Committee Reports:

Building and Grounds: The upper pavilion at Hamilton Park is pending final inspection with rentals beginning the weekend of July 20th. Ms. Kovach inspected all the parks and noted that some minor repairs are required. Grant money designated for the parks will be used to purchase and upgrade park equipment.

Ms. Kovach received letters and positive remarks commending the Memorial Day Parade and fireworks display.

Finance: Mr. Cheberenchick motioned to ratify the Treasurer's Report; Ms. Kovach seconded; all in favor; motion carried.

Mr. Cheberenchick motioned to authorize the transfer of $300,000 from the general fund to the capital project fund; Mr. Kirk seconded; all in favor; motion carried.

Mr. Cheberenchick motioned to authorize the transfer of $150, 000 from the Capital Project Fund 18 fund balance to the Contract Paving line item, 18.438.240; Ms. O'Malley seconded; all in favor: motion carried.

Mr. Cheberenchick motioned to authorize the transfer of $1,000 from the General Fund 01 fund balance to the DARE line item in the police department, 01.410.240; Ms. O'Malley seconded; all in favor; motion carried.

Library: Ms. O'Malley stated that Heather McCue, the children's librarian, is doing a fine job with the summer reading program and providing news releases to the public regarding library activities.

Ms. O'Malley acknowledged the ACLA (Allegheny County Library Association) is having a banquet on Thursday, July 11th . Castle Shannon Library has received an award for the past three years and is again hoping to receive one this year.

Ms. O'Malley stated that the renovations on the inside of the library are almost complete. Mr. Cheberenchick noted that the asphalt has been cut, and Public Works will be doing the downspouts in the near future.

Planning and Codes: Nothing to report.

Public Safety: Mr. Carlucci presented the June reports: District court fines - $2,748.00; Parking Citations $370.00; Report Fees - $180.00; Meter Fines - $185.00; Alarm Fines Received - $350.00; Alarm Fines Billed - $450.00; Special Services - $7,491.85 Hospital report - 52.

Mr. Zezulewicz wanted the mutual aid agreement summarized before the motion was carried; Chief Lane explained that it is an agreement among the South Hills Communities of police in a banned effort to assist in an emergency situation when needed. If grant money is awarded for any disaster in a participating community, all the dispatched Boroughs would be reimbursed for their time.

Mr. Carlucci motioned to approve the proper officials sign the police mutual aid agreement with South Hills communities contingent upon the final review by the Borough solicitor; N. Kovach seconded; all in favor; motion carried.

Chief Lane declared that the police mutual aid agreement with the South Hills communities has had excellent cooperation. The September training session will be held in Upper St. Clair to deal with all types of emergency responses. Supervisors will attend classes in the winter to further train the patrol officers in crisis management and first response.

Chief Lane commended fellow police officers on bicycles patrolling the residential streets and parks for making our community a safe one. Chief Lane stated traffic enforcement on our side streets is very critical to our residents.

Chief Lane applauded Lieutenant Cheberenchick and Officer Erlich who received commendation letters from Mt. Lebanon. These officers were two of the first officers to respond on the scene to assist Mt. Lebanon in their efforts to secure a shooting suspect.

Mr. Cheberenchick questioned Chief Lane if the substation is being used. Chief Lane stated that is considered district 2, and has one police vehicle stationed there all the time. It is also used for the bike patrol officers. Chief Lane wants to apply for a grant for computer software upgrade for the substation.

Ms. Kovach asked if the water problem has been resolved in the Police Department. Chief Lane responded that Atlantic Waterproofing Company has re-sealed the area outside the front of the Municipal Center; however the problem is not resolved. It cannot be determined how the water leakage is occuring. A roof over the front entrance of the Municipal Center might be a possible solution.

Chief Lane noted that ordinance violations have been sent out for high grass and un-maintained property by the codes and enforcement office and corrections are going well.

Ms. Kovach questioned if anything had been resolved with the coils and equipment on Fallon Electric's roof. Ms. O'Malley stated that Mr. Chermak, the building inspector, did not feel that Mr. Fallon was in violation of any of our ordinances, however Kristen Denne, temporary codes officer, feels that a strong wind could potentially cause significant damage where the equipment is located now. Mr. Zezulewicz suggested discussing the issue with the Interim Manager, D. Grass.

Public Works: Nothing to report.

Editorial Board: Mr. Zezulewicz suggested council get their articles ready for the fall newsletter.

MRTSA: Mr. Cheberenchick motioned to waive the park fee for MRTSA for their family picnic on Saturday, September 28, 2002; T. Kirk seconded; all in favor; motion carried.

Municipal Associations:

Allegheny County Boroughs Association: Nothing to report.

Allegheny League of Municipalities: Nothing to report.

South Hills Area Council of Governments: 15th annual golf outing to be held on July 18, 2002 at Lindenwood Golf Club.

Police Pension Review Committee: Nothing to report.

Earned Income Tax Collector's Report: Distribution Analysis for June 2002: EIT - $63,660.23; OPT - $11,623.86.

Engineer: Mr. Cheberenchick motioned to grant a waiver from the grading permit ordinance requirement for berms at the ENX site on Sleepy Hollow Road as recommended by the Borough Engineer; R. Carlucci seconded; all in favor; motion carried.

Mr. Cheberenchick motioned to accept the low proposal received from Soli Construction, Inc. in the amount of $7,360.00 for storm drainage installation on Chestnut Street; J. O'Malley seconded; all in favor; motion carried.

Ms. O'Malley motioned to approve the preliminary site plan for the Castle Ridge Development as recommended by the Castle Shannon Planning Commission contingent upon approval of the sewer planning module by DEP and a bonding requirement that meets with council approval; N. Kovach seconded; all in favor; motion carried.

Manager's Report: N. Kovach motioned to appoint Thomas Hartswick to the position of Borough Manager effective July 22, 2002 pursuant to the terms and conditions of an Employment Agreement with the Borough and subject to a complete background review; J. O'Malley seconded; all in favor; motion carried.

Mr. Hartswick stated he is eager and looking forward to his new position as Borough Manager.

Mayor's Report: Mayor Baumgarten praised the fund raising efforts of Eric Keefe, an 8th grader who graduated from St. Anne's School this year, who managed to raise $900.00 for a bullet proof vest for Castle Shannon's police dog, Xato. Mayor Baumgarten will acknowledge Eric with an award at the next council meeting.

Planning Commission Report: Nothing to report.

Solicitor's Report: Mr. Biondo had one item in regards to a request of Phillips and Associates and the Castle Ridge Apartment Development. Mr. Biondo wants the Borough to approve as security a “set aside agreement” rather than a bond. It would be an agreement between the Borough, the bank that is funding this development, and the borrowers, whereby if the bank would hold back a specific amount of money to be determined as the amount it would cost to complete any public improvements in the event the developer failed to do that. If the improvements are not completed the bank would be authorized to disperse the amount of money necessary directly to the Borough so that the Borough could have the improvements completed. Mr. Biondo believes it is an appropriate security measure and has a draft of an agreement recommending amendments and changes to the agreement. Mr. Zezulewicz stated the set aside agreement may be better than a bond.

N. Kovach motioned to accept the set aside agreement for the Castle Ridge Apartment Development; J. O'Malley seconded; all in favor; motion carried.

Keystone Oaks : R. Carlucci motioned to authorize $100.00 for the Keystone Oaks School District Ad in the 2002 Football Program; J. O'Malley seconded; all in favor; motion carried.

Zoning Hearing Board: Nothing to report.

Other Business: Ms. O'Malley wanted to know how the pump station on Canal Street is working. Mr. Cheberenchick stated that Public Works inspects it everyday and employees are getting trained in the operation.

Mr. Carlucci discussed delinquent tax properties. Mr. Carlucci suggested that the borough begin sheriff sales with the delinquent residential properties with houses. Mr. Zezulewicz suggested the properties be prioritized by selecting the ten highest delinquent properties with houses for sheriff sale for council's review.

Mr. Kirk congratulated Ms. Kovach on the wonderful job she did with the Memorial Day Parade and fireworks display. Ms. Kovach stated that it was a joint effort and everyone involved should be commended.

M. Cheberenchick applauded Al Lowe, a free-lance newsman, who has 288 bylines and just about all by bus. Mr. Lower arrives by public transportation to attend our Council Meetings.

Mr. Zezulewicz again congratulated Mr. Thomas Hartswick on his new position as Borough Manager of Castle Shannon.



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