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August 11, 2003

The following elected officials were present: R. Carlucci; M. Cheberenchick; T. Kirk; N. Kovach; J. O'Malley; R. Zezulewicz; D. Baumgarten. Council Member P. Coffey was absent. The following appointed officials were present: T. Hartswick, Manager; D. Biondo, Solicitor; S. Torris, Tax Collector, H. Lane, Police Chief.

The minutes of the July 14, 2003 council meeting were presented. Mr. Cheberenchick motioned to approve the minutes; Ms. O'Malley seconded; all in favor; motion carried.

Mr. Zezulewicz called for public comments or requests.

Al Bennett, 956 Pine Avenue - reported that parking problems on his street have been improved since working with Mr. Hartswick, Chief Lane and Mayor Baumgarten. Northstar Promotions sent correspondence apologizing for the parking inconveniences to residents. Northstar has purchased parking spots in the James Street lot. Mr. Bennett is concerned that a future T-station may cause the parking problem to resurface, and he requested signage limiting parking for Pine Avenue to residents only. Mayor Baumgarten stated that permit parking has been instituted. Proper wording for signage was discussed. Mr. Cheberenchick noted that permit parking provides a listing of residents which enables parking enforcement from the police department. Ms. Kovach stated that the T-station will be located near the Ice Castle, therefore parking on Pine Avenue may not be affected. Mr. Bennett commended Officer Kress on enforcement of parking violations.

Dr. Gilliato, 3857 Willow Avenue - announced that National Kids' Day America will be September 20th. The event has provided health safety and environmental awareness programs for nine years. Finger printing, identification cards, dental and spinal screenings are a few services offered. Internet usage awareness and usage for children will be provided. Dr. Gilliato invited the police and fire departments to present programs for children ages three to eight. The event will be publicized 3-4 weeks prior to the event. Mr. Zezulewicz suggested using the Municipal Center for the event.

Mayor Baumgarten stated the police and fire departments have participated in the past. Dr. Gilliato was invited to attend the council meeting to introduce himself and gain the support of council. Proceeds will be donated to the DARE program. Mr. Carlucci questioned the fee to attend. Dr. Gilliato answered the program is free to the children.

Kris Durkin, 3163 Maplene - revisited the control of the whitetail deer population topic. Mr. Hartswick confirmed that Mr. Durkin received his letter stating that a deer hunt in the borough is not feasible due to public safety and liability issues. SHACOG representative Lou Gorski confirmed that other municipalities have the same deer population problem. The State Game Commission confirmed that hunting has to be licensed and 50 yards from any occupied building, and suggested spraying plants with home mixtures to deter the deer from eating the plants. Mr. Durkin stated it is incumbent on the borough and state to protect the tax payers' property by eliminating the problem. Mr. Durkin suggested poisoning, birth control or traps to reduce the deer population. Chief Lane stated the Pennsylvania Game Commission can supercede council's decision for a controlled hunt and isolate an area for certified archery hunting, however Maplene does not have a 50 yard radius area for hunting. Mr. Zezulewicz stressed the borough's insurance carrier will not cover a hunt, therefore borough council will not approve it. Mr. Zezulewicz suggested contacting State Representative Michael Diven for advice.

Mr. Zezulewicz officially closed the public comment portion of the meeting.

Bid Openings: Mr. Hartswick presented one bid for the 1997 Ford Crown Victoria surplus codes vehicle by Avi Taxi Repair Inc. for $750.00. Mr. Carlucci motioned to accept the bid; Ms. O'Malley seconded; Mr. Cheberenchick voted no; all in favor; motion carried.

Public Hearings: Nothing to report.

Civil Service Commission: Nothing to report.

Real Estate Tax Collectors Report: Ms. Torris reported July collections of $16,675.05 which is a 95% collection rate. Ms. Torris received correspondence from the county assessment office stating that property owned by Dennis Pruni was assessed at a zero value because the subdivided property was consolidated into one lot and block which will be re-assessed.

Council Committee Reports:

Building and Grounds: Ms. Kovach discussed minor modifications to the Hamilton Park Phase II Options, i.e. remove a fence from the upper level tot lot to prevent tree loss, place a small tot lot below the pavilion, place a half basketball court by the middle pavilion. The bituminous walking trail was covered with an earthen dam to prevent flooding, therefore an additional bid will be needed to complete the trail. The trail will be placed behind the tennis courts. Mr. Hartswick stated these modifications will be within the proposed budget.

Finance: Mr. Cheberenchick motioned to ratify the July Treasurer's report; Ms. Kovach seconded; all in favor; motion carried.

Library: Ms. O'Malley reported the side porch and steps have been completed at the building. A new conduit line is needed due to water in the existing line. Prices are being obtained.

Planning and Codes: - Mr. Ross stated Prudential Realty has obtained bids for improvements on Sleepy Hollow. The bids were higher than expected, therefore Prudential is making limited improvements. Many vehicles are pulling off the road onto the grass/gravel area between the curb and sidewalk causing rut holes. Mr. Zezulewicz stated the pea gravel placed in that area will cause problems in the borough's sewers and is unsightly. Mr. Zezulewicz noted the broken and cracked sidewalks, the muddy (formerly gravel) driveways, etc. Mr. Zezulewicz stressed that property owners should be forced to repair and maintain their driveways, sidewalks and yards. Mr. Cheberenchick stated the driveways should be paved. Mr. Ross noted there is no ordinance or code enforcement issue to force property owners to pave driveways. Mr. Biondo stated that unless the borough can determine that a gravel driveway is causing sewer problems, the property owner cannot be forced to pave a driveway.

Public Safety: - Mr. Carlucci presented the Fines & Fees Report: District Court Fines-$3,147.32; Parking Citations-$380.00; Report Fees-$255.00; Meter Fines-$210.00; Alarm Fines Received-$350.00; Alarms Billed-$200.00. Police calls - 411.
Chief Lane discussed Library Road traffic back-ups at Castle Shannon Boulevard and Connor Road with David Calabria of Penndot, who will look over the present traffic volume and timing of the intersections. The timers currently in use loose timing due to power outages. New timers can be installed for $100.00 per traffic box.
The state will send a design to replace the traffic signal head at Shady Run Drive and Castle Shannon Boulevard with green turning arrows.
MARSA, Penndot and borough representatives will meet to discuss the Grove Road Bridge weight limitations for large trucks. Bridge permits can be issued depending upon truck length and weight.
Emergency personnel and residents have been notified of the Sleepy Hollow Road closing during construction. An emergency road has been constructed for emergency vehicles and Giant Eagle delivery trucks.
The business patrons that caused parking problems on Pine Avenue have moved to Poplar Avenue. Chief Lane stated permits have been secured for Pine Street residential parking and suggested “Resident Parking Only” signage for Poplar Avenue. Ms. Kovach stated that since Poplar Avenue residents have not raised concerns, and parking for businesses is needed, the borough should postpone any action at this time.
Chief Lane met with Trans Engineers regarding the Baldwin/Willow intersection. A new quote for a traffic study should be forthcoming and is estimated at $6,000.00. Mr. Zezulewicz was concerned with the pricing of the quote. Chief Lane discussed installation of an island, moving the stop sign on Baldwin, and traffic flow.
Mr. Carlucci requested confirmation of the Penndot public meeting. Mr. Hartswick confirmed the meeting is scheduled for August 13th.
Mr. Carlucci noted that Crossroads is closing at Rockwood and Library Road. Mr. Ross noted that Manage My Car that is currently located in the lower level of that center would like to display cars in the upper level.

Public Works: Nothing to report.

Editorial Board: Nothing to report.

MRTSA: Nothing to report.

Municipal Associations:

Allegheny County Boroughs Association: Nothing to report.

Allegheny League of Municipalities: Nothing to report.

South Hills Area Council of Governments: Nothing to report.

Police Pension: The agenda package contained the July investment management statement.

Earned Income Tax Collector's Report: Distribution Analysis for July: EIT-$51,447.23.

Engineer Report: Nothing to report.

Manager's Report: Mr. Hartswick presented 2003 Budget Modifications. Mr. Kirk motioned to approve the budget changes; Ms. O'Malley seconded; all in favor; motion carried.
Bob Tokarski, manager for the Castle Shannon Youth Association Instructional Girls Softball Team, sent correspondence requesting council approve the use of, and waive the fee for, a picnic at Riehl Field. Ms. O'Malley motioned to waive the park fee and approve the use for the picnic; Mr. Kirk seconded; all in favor; motion carried.

Mayor's Report: Mayor Baumgarten discussed the need to establish the right-of-way easement for Port Authority to install a 90” sewer line by the Ice Castle due to the placement of a construction trailer by Mr. Murovich. Mr. Hartswick discussed the construction project. Ms. O'Malley questioned the federal funding of the project with regard to HUD. Mr. Biondo stated the funding has not been disclosed. Mr. Hartswick stated we are awaiting the pro forma.

Planning Commission: Nothing to report.

Solicitor: Nothing to report.

Keystone Oaks: Nothing to report.

Zoning Hearing Board: Nothing to report.

Other Business: : Mr. Kirk reported that A&L Construction needs to replace a sunken drain on Willow Avenue. Chief Lane stated that meters could be removed and no parking signs placed at that spot.
Mr. Kirk reported that vehicles have to stop at the top of the hill on Poplar Avenue due to residents parking on both sides of the street and causing one-lane traffic. Emergency vehicles such as a fire truck would not be able to get through.
Mr. Kirk commended MRTSA for the ambulance service he recently received.


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