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CASTLE SHANNON BOROUGH
MINUTES OF REGULAR MEETING
August 14, 2006

The following elected officials were present: M. Cheberenchick; P. Coffey; N. Kovach; J. O'Malley; M. Warhold; R. Zezulewicz; D. Baumgarten; S. Torris. Council Member R. Carlucci was absent. The following appointed officials were present: T. Hartswick, Manager; H. Lane, Police Chief; D. Biondo, Solicitor; D. Ross, Building Official.



The minutes of the July 10, 2006 council meeting were presented. Ms. O'Malley motioned to approve the minutes; Mr. Cheberenchick seconded; all in favor; motion carried.

Mr. Zezulewicz recognized State Representative Michael Diven.

Representative Diven presented borough council with a DCED grant check in the amount of $200,000.00 to be used for the expansion of the public works facility. Representative Diven stated it is a pleasure to work with the community of Castle Shannon, and added that the Grove Road Bridge repair/replacement project is moving forward and the Speaker of the House is committed to the project. Applications for the next round of DCED grants should be submitted electronically by September 29th, and the borough should apply for a grant. Representative Diven added that he was also able to provide grant funds to the Castle Shannon Volunteer Fire Department and the Medical Rescue Team South Authority.

Borough council thanked Representative Diven for his support of the community of Castle Shannon.

Mr. Zezulewicz opened the public comment section of the meeting. Being none, Mr. Zezulewicz closed the public comment section of the meeting.

Bid Openings: Mr. Hartswick presented one bid for the sale of a 1984 Chevy Blazer surplus police vehicle, and added the vehicle has severe electrical problems. Mr. Coffey motioned to award the bid to James Sokol for $375.00; Ms. O'Malley seconded; Mr. Cheberenchick voted no; all in favor; motion carried.

Mr. Hartswick reported that the Rebecca Street Retaining Wall Improvement project was properly advertised for a bid opening on August 9, 2006 at 1:00 p.m.; however no bids were received. Mr. Hartswick, Mr. Jason Stanton (LSSE), and Mr. Jim Henry (Baker Engineering) will conduct an onsite review of the wall to determine stability. If the wall has remained stable, the project will be re-bid in 2007. If the project is declared an emergency situation by the borough engineer, a contractor can be hired to repair the wall without re-bidding. Contractors have reported that their schedules are too full to complete this project for 2006.

Two bids were received for the Administrative Consent Order Manhole Installation project. Ms. Kovach motioned to award the bid to the lower bidder, Soli Construction for $350,190.00. Mr. Coffey seconded; all in favor; motion carried.
One bid was received for the Administrative Consent Order Sanitary Sewer Repair project. Mr. Coffey motioned to award the bid to Robinson Pipe Cleaning for $2,052,190.00; Ms. Kovach seconded; all in favor; motion carried. Many significant change orders are expected due to contract modifications that will reduce this project cost.

Public Hearings:

Nothing to report.

Civil Service Commission: Nothing to report.

Real Estate Tax Collectors Report: Ms. Torris reported July collections of $12,396.51, leaving an adjusted balance due of $168,466.98. An additional $8,000 was collected in August.

Ms. Torris reported completing the required tax certification training for 2006 to maintain her status as a Qualified Tax Collector.

Council Committee Reports:

Building and Grounds: Nothing to report.

Finance:
Mr. Cheberenchick motioned to ratify the July Treasurer's report; Mr. Coffey seconded; all in favor; motion carried.

Library:
Ms. O'Malley reported that the library parking lot paving project has been completed. Buffer blocks need to be reinstalled and the parking lines painted.

Planning and Codes:
Ms. Kovach noted that the department is extremely busy with eighty permits issued in July. The Commonwealth Bank Building construction is proceeding. Construction will begin within sixty days for the May Street Townhouse project. The Pittsburgh Sports Bar is opened, but has not yet received their liquor license.

Mr. Ross will be on vacation from August 17 to September 1. The building inspector from Baldwin Borough can be contacted to handle any emergency situations.

Public Safety: Chief Lane reported the animal control costs for the borough is the lowest of all communities with Mt. Lebanon. Chief Lane advised that additional costs for 2006 may be billed in 2007.

Mr. Art Schaeffer contacted Chief Lane and advised that St. Anne School will be working with Blue Line Consulting to formalize an emergency evacuation plan. All school information will be downloaded to laptops for the officers' assistance. The borough has agreed to pay half the cost from Blue Line Consulting for the borough's elementary schools.

Mr. Cheberenchick questioned the K-9 Expense line that was significantly over the proposed budget. Ms. Miller will respond by memorandum to borough council after reviewing the costs.

Public Works: Mr. Hartswick reported that the public works department is diligently working on televising the Sanitary Sewer Watershed II component.

Receipt of the DCED $200,000 grant was necessary to implement the expansion of the public works facility.

Ms. Kovach questioned when crack sealing would commence since the public works department is ahead of schedule for the sewer televising project. A short discussion continued on time frames, street listings and traffic control while working. Mr. Hartswick will present a list of streets to be crack sealed to the public works department. Crack sealing cannot be completed in the summer due to expansion and contraction of the roads. This will be a fall project.

Editorial Board: Mr. Zezulewicz stated that the first week in November is the projected date for newsletters to be in the residents' homes. Articles must be submitted by October 1st.

MRTSA: Mayor Baumgarten reported the deficit is not as high as expected for this year thus far. Revenues have increased.

Municipal Associations:

Allegheny County Boroughs Association: Nothing to report.

Allegheny League of Municipalities: Nothing to report.

South Hills Area Council of Governments: Nothing to report.

Police Pension: Mr. Zezulewicz noted a loss in the second quarter investment report. Mr. Zezulewicz explained that changing pension administrators and investment companies does not guarantee future investment earnings.

Earned Income Tax Collector's Report:
Distribution Analysis: EIT - $20,113.54; EMS - $457.54.

Engineer's Report: Nothing to report.

Manager's Report:
Mr. Hartswick presented The National Incident Manage System FFY06 Certification form and stated the borough is in compliance. Mr. Coffey motioned to authorize the appropriate officials to execute the form and forward to PEMA; Mr. Cheberenchick seconded; all in favor; motion carried.

Mayor: Mayor Baumgarten reported that a parcel of property was deeded to the borough from Jack Myers for a park. The heavily wooded area is located off Prospect Street and may be currently used as a haven for underage drinking or drug usage. Due to the heavy brush, the police cannot monitor the area. Mr. Hartswick, Chief Lane and Mayor Baumgarten will inspect the area to determine a short-term project for clearing brush from the area. Council debated whether the property could be sold. The deed will be provided to Mr. Biondo for his review.

Planning Commission Report: Ms. O'Malley motioned to accept the resignation letter of Joanne Ross with regret; Mr. Cheberenchick seconded; all in favor; motion carried.

Mr. Coffey motioned to appoint Joanne Ross to the Uniform Construction Code board of appeals; Ms. O'Malley seconded; all in favor; motion carried.

Solicitor's Report: Nothing to report.

Keystone Oaks: Nothing to report.

Zoning Hearing Board: Nothing to report.

Other:
Mr. Cheberenchick reported high weeds by the guide rails at Hamilton Park's lower level. Mr. Warhold added that the Public Works Department has cut grass at the parks, when the landscaper does not fulfill their contract. Mr. Zezulewicz stated photographic evidence and records should be kept of areas that the landscaper does not cut.


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