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CASTLE SHANNON BOROUGH
MINUTES OF REGULAR MEETING
September 10, 2007

The following elected officials were present: M. Cheberenchick; P. Coffey; N. Kovach; J. O'Malley; M. Warhold; D. Baumgarten; S. Torris. Council Members R. Carlucci and R. Zezulewicz were absent. The following appointed officials were present: T. Hartswick, Manager; H. Lane, Police Chief; D. Ross, Building Official; D. Biondo, Solicitor; A. Kocelko, Jr. Council Person.

The minutes of the August 13, 2007 council meeting were presented. Ms. O'Malley motioned to approve the minutes; Mr. Cheberenchick seconded; all in favor; motion carried.

Ms. Kovach opened the public comment section of the meeting.

Sam Scuillo, 3900 Frank Street - expressed his continued concerns regarding a log pile on a neighboring property. Although Mr. Ross expressed his opinion that some progress was made in having the owner remove the debris, a notice of violation will be directed against the property owner and forwarded to Judge Barton.

Crystal Nicholls, 266 Castle Road - had safety concerns for school children crossing McRoberts Road to get on the bus. Chief Lane will contact the bus garage to have the school bus stop in the center of the road to prevent vehicles from passing. The police will also patrol the area for stop sign violations.

Chris Durkin, 3163 Maplene - sent a letter to council signed by many neighbors regarding the overpopulation of deer in their area. Mr. Durkin would like to have the Department of Agriculture conduct a controlled hunt. Chief Lane advised Mr. Durkin that deer hunting is permitted along the tracks by his property during deer season. Mr. Hartswick and Ms. Kovach stressed that the borough's liability insurance carrier does not advise permitting a controlled hunt in the borough. Mr. Biondo added that the borough would have residual liability even if the Department of Agriculture conducted the hunt. Mr. Coffey and Chief Lane will discuss the deer issue with a representative from the game commission at South Park. Mr. Durkin will attend a meeting in Mt. Lebanon to review the results of Mt. Lebanon's deer hunt.

Ms. Kovach closed the public comment section.

Bid Openings:
David Tarbert of Tarbert Architects presented the bid results for the salt shed contract and site work contract for the public works garage expansion project. Mr. Coffey motioned to accept Base Bid No. 1 with Swede Construction Corporation for the site work contract at $135,450.00 and Base Bid No. 1 with Keystone Concrete Products Inc. for the salt shed contract at $61,120.00. Mr. Warhold seconded the motion; all in favor; motion carried.

Mr. Tarbert also presented the bids for the addition and alterations to the public works garage. Mr. Coffey motioned to accept the bid from J. Greenawalt Buildings Inc. with alternates two and three reducing the total accepted bid to $120,200.00. Mr. Warhold seconded the motion; all in favor; motion carried.

Mr. Tarbert recommended rejecting the bids for the plumbing work, heating and ventilation work, and electrical work. Mr. Coffey motioned to reject the plumbing bid; Ms. O'Malley seconded; all in favor; motion carried. Mr. Warhold motioned to reject the heating and ventilation work bids; Mr. Coffey seconded; all in favor; motion carried. Ms. O'Malley motioned to reject the electrical work bids; Mr. Coffey seconded; all in favor; motion carried. .

Public Hearings:
Nothing to report.

Civil Service Commission:
Nothing to report.

Real Estate Tax Collectors Report:
Ms. Torris presented the August tax collection report: Collections - $17,022.80; Balance - $204,823.04. A number of big commercial real estate property taxes remain outstanding.

Council Committee Reports:

Building and Grounds:
Mr. Warhold announced the initial meeting for the 2008 Community Day will be held on Wednesday, September 12th.

Finance:
Nothing to report.

Library:
Ms. O'Malley reported that Ms. McCue requested permission to attend a national library convention in Minneapolis. Historically, the borough does not send employees to conventions out of Pennsylvania. Council advised Ms. O'Malley that the library board should review seminar requests on an individual basis and work within the library budget.

The Friends of the Library is sponsoring a flea market on Saturday, September 15th.

Ms. O'Malley asked if the Friends of the Library could place an article in the fall newsletter requesting donations. Funds raised are spent on children's programming at the library. Council agreed.

Planning and Codes:
Ms. Kovach noted that the codes violation list of borough properties is expanding. Mr. Ross reported a high percentage of voluntary compliance. Council discussed citations issued, non-responsive banks that hold mortgages, liening the properties, and the efforts of the codes department.

Ms. Kovach noted in the recent staff minutes that a women's clothing store will be opening in the borough. Mr. Ross added that the store will be located in the downtown area.

Ms. Kovach also noted that a new restaurant will be opening on Willow Avenue. Mr. Ross added that it will be an Italian restaurant.

Public Safety:
Chief Lane requested council approve a 90 day temporary stop sign on Newport Drive at Wabash Avenue. Route 88 construction dirt will be taken to the MARSA property. Mr. Cheberenchick motioned to approve the temporary stop sign; Ms. O'Malley seconded; all in favor; motion carried.

Chief Lane reported that the volume of traffic on Sixth Street and McRoberts Road has not increased significantly; however there are considerable stop sign violations. Sixty percent of the citations issued are to borough residents.

Mr. Coffey questioned placement of a temporary 90 day stop sign at the Baldwin Street/Willow Avenue intersection. Chief Lane answered that a stop sign is in the plan for the intersection redesign.

Chief Lane discussed concerns of water drainage from the Kossman property hillside at Mt Lebanon and Castle Shannon Boulevards. Mr. Ross will obtain plans from Mr. Kossman. Storm water management plans must be filed, and surrounding communities will have the opportunity to review the plans.

Public Works:
Mr. Coffey asked about the rock salt purchasing bids through SHACOG. Mr. Hartswick answered the bids have not been received; however estimated usage information was submitted online. Cost is expected to be $33.00 to $34.00 per ton.

Editorial Board:
Newsletter articles are due October 8th.

MRTSA:
Nothing to report.

Municipal Associations:

Allegheny County Boroughs Association:
Nothing to report.

Allegheny League of Municipalities:
Nothing to report.

South Hills Area Council of Governments:
Nothing to report.

Police Pension:
Nothing to report.

Earned Income Tax Collector's Report:
August Distribution Analysis: EIT - $70,043.94; EMS - $6,305.31.

Engineer's Report:
Nothing to report.

Manager's Report:
Mr. Hartswick presented the 2008 Minimum Municipal Obligation Worksheets for the police pension and non-uniformed pension plans.

Mr. Hartswick reported that the October edition of the Borough News magazine published by the Pennsylvania State Association of Boroughs will include an article recognizing Aleksandra Kocelko as our junior council person.

Mayor:
Mayor Baumgarten revisited his concerns about the weeds, tree stumps, fallen trees and garbage on Route 88 from Connor Road to Castle Shannon Boulevard. Although this is a state road, the governor cut the budget and eliminated subcontractors for roadside maintenance. Council had a lengthy discussion on getting landscaping quotations, the Western Pennsylvania Conservancy, or starting an "Adopt a Highway" program with the cooperation of community volunteers, the public works department and police department for safety. Chief Lane will talk to Representative Wagner on the "Adopt a Highway" program.

Planning Commission Report:
Nothing to report.

Solicitor's Report:
Nothing to report.

Keystone Oaks:
Ms. Kocelko reported that the Keystone Oaks football team won their game 31-30. The homecoming dance and game is scheduled for September 29th. K.O. will play Thomas Jefferson.

Zoning Hearing Board:
Nothing to report.

Other:
Mr. Cheberenchick discussed sinking road patches installed by Pennsylvania American Water on Grant Street. In addition, the guide rail on Grant is overgrown with weeds.

Mayor Baumgarten noted that a new gas line is being installed on Bockstoce. The borough should ensure that the road is repaired.

Mr. Coffey discussed the weed sprayer that was purchased by the borough. Mr. Hartswick stated that Chip Myrah will obtain certification this winter to utilize the machine.

Mr. Coffey asked the borough manager to have the public works department cut the weeds on the sidewalk on Sixth Street by the stop light.


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