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CASTLE SHANNON BOROUGH
MINUTES OF REGULAR MEETING
February 22, 2016

The following elected officials were present: K. Brannon; T. Kirsch; N. Kovach; W. Oates; M. Randazzo; D. Swisher; M. Warhold; D. Baumgarten. Tax Collector S. Torris was absent. The following appointed officials were present: T. Hartswick, Borough Manager; K. Truver, Police Chief; D. Biondo, Solicitor; Junior Council Member, K. Kocelko. Codes Official P. Vietmeier was absent.


The minutes of the February 8, 2016 Council Meeting were presented. Ms. Brannon motioned to approve the minutes; Mr. Swisher seconded; all in favor; motion carried.

Ms. Kovach officially opened the public comment section of the meeting.

Michael Brooks, 4228 Willow Avenue – thanked council for their prompt and professional attention to resolving his driveway damage issue resulting from the 2015 road paving program.

Ms. Kovach closed the public comment section.

Bid Openings:
Mr. Hartswick stated that three written quotes were received for Hamilton Park lower pavilion restroom upgrades. Ms. Randazzo motioned to accept the proposal from Knechtel Plumbing for $8,030.74; Ms. Brannon seconded; all in favor; motion carried.

Public Hearings:
None.

Civil Service Commission:
Nothing to report.

Real Estate Tax Collectors Report:
Nothing to report.

Council Committee Reports:

Public Relations/Communications:
Ms. Brannon announced that the Keystone Oaks High School Musical for 2016 is “My Favorite Year” and will be performed on April 7th, 8th and 9th.

The Castle Shannon Volunteer Fire Department has many fundraising programs planned: A purse bash April 10th; giant flea market May 21st; Mega Bash June 4th and train show October 30th.

Ms. Brannon added that the borough’s Facebook page has 910 likes.

Public Works/Building and Grounds:
Mr. Oates reported that the public works department has been salting due to icy road conditions, in addition to patching potholes when weather permits.

The American flags were installed in town for President’s Day.

Public works is planning on building a free library pursuant to a request from the Community Library of Castle Shannon.

Building & Grounds:
Mr. Kirsch referenced the bathroom remodeling at Hamilton Park’s lower pavilion.

Ms. Kovach asked Mr. Hartswick to evaluate new flooring options for the municipal center.

Public Safety/Fire:
Chief Truver stated that additional enforcement funds for the “Click It or Ticket” seatbelt program are now available and presented the grant documents to borough council. Ms. Randazzo motioned to authorize the appropriate representatives to execute the agreement; Mr. Oates seconded; all in favor; motion carried.

Finance:
Mr. Swisher approved the February 11th and February 19th check registers.

Community Activities/Planning & Codes:
Mr. Warhold will be Castle Shannon’s representative to the Saw Mill Run Working Group to address flooding along the creek. Ms. Lisa Brown, Economic Development South Watershed Coordinator, will set up monthly meetings with participating communities.

Mr. Warhold referenced the Castle Shannon Revitalization Corporation meeting notes from council’s mail memorandum. The Greenway project will be discussed with Jason Stanton of Lennon, Smith, Souleret Engineering on March 28th.

The CSRC is seeking volunteers for April 16th to clean up the creek from Rockwood Avenue to James Street. More details will follow. Please contact borough administration to sign up.

A Greenways Trail meeting will be held with borough engineers on February 29th at 2:00 p.m.

A CSRC joint meeting of the Promotion and Economic Restructuring Committees is scheduled for February 23rd at 6:00 p.m.

The Fall Festival Committee met to begin initial plans for this year’s event. Ms. Kovach discussed a Heidelberg event called “Food Truck Fridays” that includes local entertainment. She plans to obtain a list of possible vendors to participate in our Fall Festival or Community Day events.

Library:
Ms. Randazzo announced that the Winter Raffle will continue through March.

Editorial Board:
The committee is planning a mailing date for the second Friday in May.

MRTSA:
Nothing to report.

Municipal Associations:

Allegheny County Boroughs Association:
Nothing to report.

Allegheny League of Municipalities:
The annual conference is April 7-10.

South Hills Area Council of Governments:
Mr. Kirsch announced that Robinson Township was unanimously voted in as the 22nd member of the COG. At this meeting, the Police Chiefs Advisory Board did a presentation on different collaborations, sharing of resources, training efforts, cooperative investigation teams, and critical incident response training. This shared resources offer us access to over twenty-two agencies and over 400 police officers if needed.

Ms. Randazzo attended this meeting and added that seeing these programs and information first hand makes a resident more confident that emergency situations can be handled well. The effort of people involved in these programs is very impressive, and the collaboration and cooperation level is outstanding.

Virtual simulation decision-based training will be conducted the week of April 11th at the municipal center, and Chief Truver invited council to attend a short session on April 11th at 6 p.m.

The March SHACOG meeting being hosted in Castle Shannon will have the Fire Chiefs Advisory Board presenting their programs.

Pennsylvania State Association of Boroughs – Mr. Hartswick plans to attend the conference in June in Hershey, PA.

Police Pension/Non-Uniformed Pension:
Nothing to report.

Junior Council Person:
Ms. Kocelko reported that the National Honor Society is participating in a Junior Achievement program with Aiken Elementary and Dormont Elementary schools by teaching students from kindergarten to fifth grade about simple accounting, saving, check writing, etc.

Engineer's Report:
Nothing to report.

Earned Income Tax:
Nothing to report.

Manager's Report:
Mr. Hartswick will be contacting the borough engineers to prepare bids for the municipal center generator replacement.

Council’s annual MS4 training is scheduled for March 28th. Willow Avenue flood mitigation will also be discussed at this session. An MS4 private operator’s meeting is scheduled for Monday, March 24th for developments with detention ponds.

Road improvement project information shall be presented to council on March 14th.

Mr. Warhold motioned to authorize the release of cleansed EIT data to turnKey Tax; Mr. Swisher seconded; all in favor; motion carried. Mr. Warhold described the program where Mark Shuster builds a comprehensive business/rental data base to search for undiscovered revenues at no cost to the borough. If missing funds are identified, turnKey is paid 25% of the income.

Mayor's Report:
Mayor Baumgarten was impressed with the fact that there are 434 police officers in the SHACOG communities with a population of 300,000. In case of an emergency situation, this gives us access to a large force of trained police officers and a variety of specialized equipment. Mayor Baumgarten added that the borough has loaned a police officer to the Drug Enforcement Agency (DEA) task force. Officer McKeown is on the SHACOG negotiating team, and Officer Kiefer is a SHACOG tactical operator. The Police Chiefs Advisory Board presentation was very impressive and educational, and commented that we live in one of the safest communities in Allegheny County.

Planning Commission:
Nothing report.

Solicitor's Report:
Nothing to report.

Keystone Oaks:
Nothing to report.

Zoning Hearing Board:
Nothing to report.

Other:
Mr. Warhold welcomed Mr. Kirsch and Mr. Oates to borough council and looks forward to working with them. In addition, Mr. Warhold announced that the Myrtle Avenue Band Concert will be March 3rd at 7:00 p.m.


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