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CASTLE SHANNON BOROUGH
MINUTES OF REGULAR MEETING
March 14, 2016

The following elected officials were present: K. Brannon; T. Kirsch; N. Kovach; W. Oates; M. Randazzo; D. Swisher; M. Warhold; D. Baumgarten. Tax Collector S. Torris was absent. The following appointed officials were present: T. Hartswick, Borough Manager; K. Truver, Police Chief; P. Vietmeier, Codes Official; D. Biondo, Solicitor. Junior Council Member K. Kocelko was absent.


The minutes of the February 22, 2016 Council Meeting were presented. Ms. Brannon motioned to approve the minutes; Ms. Randazzo seconded; all in favor; motion carried.

Ms. Kovach officially opened the public comment section of the meeting.

Mr. Swisher took this opportunity to describe a fire at the Grenadier on Hoodridge Drive caused by a smoldering cigarette. Mr. Swisher thanked the emergency response teams of paramedics, policemen and firemen who were very courteous, professional and efficient during the evacuation of residents to St. Annes Church. Mr. Swisher also thanked Mr. Vietmeier for his prompt assistance in posting the property as uninhabitable for human occupancy. Chief Truver added that it was a good collaborated effort between all emergency management personnel.

Ms. Kovach closed the public comment section.

Bid Openings:
Ms. Brannon motioned to rescind a Knechtel Plumbing Bid for Hamilton Park due to a change in the scope of work to include ADA compliance; Mr. Swisher seconded; all in favor; motion carried.

Mr. Kirsch motioned to award the Hamilton Park renovation project to Pawlak Plumbing Heating and Cooling for $13,360.00 contingent upon the work being completed by May 1st; Mr. Oates seconded; all in favor; motion carried. Mr. Kirsch added that the current plumbing configuration is not MS4 compliant.

Public Hearings:
None.

Civil Service Commission:
Ms. Randazzo motioned to accept the reorganization meeting minutes and approve actions recommended in the March 5, 2016 minutes; Ms. Brannon seconded; all in favor; motion carried.

Ms. Randazzo also motioned to change the Civil Service Commission Rules and Regulations for #307C subsections four and five regarding applicants for Police Captain; Ms. Swisher seconded; all in favor; motion carried.

Real Estate Tax Collectors Report:
The February report noted collections of $311,498.31.

Council Committee Reports:

Public Relations/Communications:
Ms. Brannon reported that the borough’s Facebook page has 911 likes.

Ms. Kovach announced that the borough has received 2016 Banner Community Designation as a result of outstanding commitment to professional development, prudent fiscal management, transparency, accountability and proactive communications. A formal presentation will be held April 5th with Allegheny County Executive Rich Fitzgerald. Ms. Kovach noted that this is the third year in a row that the borough has received this designation.

The Castle Shannon Youth Association will be hosting its Annual Shamrock Shindig on March 19th from 7:00 p.m. to midnight at the Castle Shannon Firemen’s Hall.

Public Works/Building and Grounds:
Nothing to report.

Building & Grounds:
Council discussed flooring options for the municipal center. Ms. Kovach suggested a laminate flooring for the gym, carpeting for the first floor hallway and retiling the bathrooms.

Public Safety/Fire:
The agenda contained the February reports.

Finance:
Mr. Swisher approved the March 4th and 14th check registers and motioned to ratify the February Treasurer’s Report; Ms. Randazzo seconded; all in favor; motion carried.

Ms. Randazzo motioned to renew the sewage collection agreement with Jordan Tax Service; Mr. Swisher seconded; all in favor; motion carried.

Mr. Kirsch stated that Dormont has initiated an additional tax for storm water repairs for MS4 compliance. Ms. Kovach added that House Bill 1394 would allow the borough to charge this tax without establishment of a storm water authority. At this point in time, Council does not plan on this type of tax implementation.

Community Activities/Planning & Codes:
The Community Day Committee will be meeting March 15th. Vendors are being finalized, and donations are being received.

The Castle Shannon Revitalization Corporation will be meeting March 16th to discuss the new website and the April 16th clean-up project for Saw Mill Run from Rockwood Avenue to James Street. Mr. Warhold will contact the environmental group at the high school to participate. The stream clean-up will aid in our MS4 compliance.

Mr. Vietmeier attended a session with the Allegheny County Plumbers for an oil separator in the garage – another MS4 compliance requirement.

The Fall Festival plans are well underway with additional food vendors and many children’s activities.

Library:
Ms. Randazzo reported that the American Legion Post #156 of Mt. Lebanon donated $150.00.

The annual audit is being conducted for the library for a June 1st deadline.

A new projector has been purchased for library use.

A Little Library kit was purchased for $438.90 including the installation post, shipping and 200 free books. Public works will be constructing and staining the housing. The library will be installed at the municipal center rock garden by the large parking lot.

Editorial Board:
Barry Cassidy will be submitting an article for the Keystone Community designation.

MRTSA:
Nothing to report.

Municipal Associations:

Allegheny County Boroughs Association:
Ms. Kovach attended the quarterly meeting on March 9th.

Allegheny League of Municipalities:
The spring conference is April 7-10.

South Hills Area Council of Governments:
Ms. Kovach invited council to attend the March 17th meeting hosted by Castle Shannon Borough. The Fire Chiefs will be conducting a presentation.

Pennsylvania State Association of Boroughs – Mr. Warhold and Ms. Kovach plan to attend the conference in June 5-8 in Hershey, PA.

Police Pension/Non-Uniformed Pension:
Nothing to report.

Junior Council Person:
Nothing to report.

Engineer's Report:
Nothing to report.

Earned Income Tax:
Nothing to report.

Manager's Report:
Mr. Jason Stanton of Lennon, Smith, Souleret Engineering will attend the March 28th council meeting to conduct council’s MS4 training.

An inspection of the borough’s bridges uncovered a faulty road wing on the Killarney Bridge. Five contractors were contacted for quotes, however only Soli Construction presented a quote for $17,300 for the road wing reconstruction and crack sealing. Mr. Warhold motioned to accept the quote by Soli Construction; Mr. Oates seconded; all in favor; motion carried.

An MS4 private operator’s meeting is scheduled for Monday, March 21st for developments with detention ponds.

Mayor's Report:
Mayor Baumgarten reported that the Port Authority board will meet next Friday to discuss the proposed lease between Port Authority and the Shannon Transit Village. Although a ground breaking date has not been set, the construction should be completed in 2018.

Planning Commission:
Mr. Oates motioned to accept the minutes of the December 21, 2015 meeting; Mr. Warhold seconded; all in favor; motion carried.

Solicitor's Report:
Nothing to report.

Keystone Oaks:
Nothing to report.

Zoning Hearing Board:
Nothing to report.

Other:
Mr. Warhold met with Jeff Wolstoncroft of Hosack, Specht, Muetzel & Wood on borough audit procedures and ethics.


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