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CASTLE SHANNON BOROUGH
MINUTES OF REGULAR MEETING
May 8, 2017

The following elected officials were present: M. Heckmann; T. Kirsch; N. Kovach; W. Oates; M. Randazzo; D. Swisher; D. Baumgarten. Councilman M. Warhold and Tax Collector S. Torris were absent. The following appointed officials were present: T Hartswick, Borough Manager; K. Truver, Police Chief; D. Biondo, Solicitor; P. Vietmeier, Codes Official; N. Mastandrea, Junior Council Member.


The minutes of the April 24, 2017 Council Meeting were presented. Ms. Randazzo motioned to approve the minutes; Mr. Swisher seconded; all in favor; motion carried.

Ms. Kovach officially opened the public comment section of the meeting.

Linda Stanko, 3413 Poplar Avenue – expressed concerns regarding a safety issue. The demolition of a home next to hers on Elm Avenue created a cavity that the owner has not back filled. The owner did place a piece of fence on top of it. The only access to her property is an easement granted from the railroad on Elm Avenue. Ms. Stanko submitted pictures to council depicting the hazardous conditions. Mr. Vietmeier contacted the owner via certified mail and has not heard anything in return. The county is also aware of this issue but needs to do an inspection before the hole can be filled in.

Ms. Stanko also voiced concerns about the recent demolition of property at 3415 Poplar Avenue. Trees that should have been cleared are still standing thereby posing a threat to her property. Pictures were given to council members regarding the unsafe trees. Ms. Kovach said grass cutting will be maintained by our Public Works Department and the property will be liened for the cost. Mr. Hartswick will contact our engineers to try to rectify the issues of concern.

Also on the corner of Elm Avenue sits a home which is uninhabitable filled with construction material visible to anyone passing. It is zoned residential but is clearly used as storage. Mr. Vietmeier will contact the owner of the property.

Russell McKibben, 1456 Highland Villa Road – stated that he was both impressed and enlightened by participating in the recent “Clean the Stream” project and commended those on council that coordinated the project. He was disturbed by the amount of garbage that his group took out of the stream – especially the amount of bags from the Mr. Magic Car Wash that are used to cover the rear-windshields of vehicles and questioned the need for same.

Mr. McKibben then stated that he had serious concerns regarding the upcoming final submission of the Shannon Transit Village (Port Authority lot project) coming in front of the Planning Commission on Monday, May 15, 2017 and the advertised final approval of the same project by council on May 22, 2017. Mr. McKibben stated that his concerns were based upon a letter received from Gateway Engineers on April 28th concerning the project and included:

- The Zoning Board ruled on only three of the ten issues brought up after the informal review by the planning commission and five (5) of seven (7) now require a decision of the zoning officer before consideration by the zoning board. It is Mr. McKibben’s understanding that the zoning officer, is Mr. Vietmeier and only until he makes a decision on these issues can they then only be appealed by either party (the Borough or the developer). Mr. McKibben stated that as a member of the planning commission that it would be difficult to render a recommendation to council until these issues are resolved. He further stated that two other issues require a conditional use approval by council and little about these issues have been given to the planning commission as of this date.

-A review from the Fire Chief of the project has not been received nor has approval Mt. Lebanon Twp. Placement and maintenance of the proposed traffic light has not been received by the commission. Moreover, the traffic plans as submitted does not include the possible impact on adjacent intersections both in Mt. Lebanon and Castle Shannon.

-There are no renderings of the proposed three-story garage on the site, and it is going to be constructed as a “design-build project” based upon a concept drawing.

-The required NPDES permit will be applied for after approval and according to the Gateway letter “should be” submitted to the borough after approval, including the impact on all run-offs in the Saw Mill Run Stream and adjacent areas.

Mr. McKibben asked for no action from council; only that the desire of the developer to “fast-track” this project may cause concerns for the planning commission and much later for the borough considering all the un-resolved issues involved based upon the letter received from Gateway Engineers and the rapid response needed from the borough engineer before each official response is now mandated (six days as of tonight for the planning commission and then one week thereafter before a final vote from council).

Ms. Kovach thanked Mr. McKibben for his comments and agreed that maybe council should table any decision on this project until some of these questions are answered sufficiently to make a decision. Borough Solicitor Mr. Biondo interjected and stated that actions on this issue have been scheduled, however no action by council can be considered at this time. He stated that council may table a final vote on the issue on the meeting scheduled on May 22nd, but no action by council can be taken at this meeting. Mr. McKibben than reiterated that he was not looking for any decision, only pointing out that the timeline for decisions by both the planning commission and council on this major project (considering the limited information before both) may be problematic for all involved.

Dan Eiben, 5102 Earlsdale Road - believes has experienced drainage issues on his property because of the Senterra property development on May St. Ext. and the retention ponds. He is aware of a natural spring flowing from his neighbor’s yard, but the flooding has gotten increasingly worse since the development began. He stated his property is like a marshland and has additional health concerns regarding mosquito infestation and breeding. Mr. Eiben asked council for a resolution for his flooding issues. Ms. Kovach will have our engineers look into it.

Tim Surmick, 3001 Broadway Avenue - showed council a video of the flow of water after a light rain causing property damage that never occurred prior to the Senterra Development. He suggested some curbing to divert the water into the street away from his land. Mr. Surmick has documented the damage to his property and tried to make contact with Mr. Dinert (Senterra Properties) to no avail.



Bid Openings:
Nothing to report

Public Hearings:
Sean Garin, Attorney for Dinsmore & Shohl, presented council with Ordinance #909 authorizing the incurring non-electoral debt by the issuance of general obligation bonds, series of 2017 for the purpose of refinancing the Borough’s 2011’s bonds and applying the savings generated by the refunding to the borough’s capital projects fund. Mr. Heckmann motioned to approve Ordinance #909; Ms. Randazzo seconded; all in favor; motion carried.

Mr. Edward Patton, Senior Engineer for Patton Engineering, presented material with rainfall results and effects on potential flooding in Castle Shannon.

Mr. Patton’s proposed consensus items:

1. Expand the Keystone Communities Tax Credit Zone to include flood areas.

2. Proceed with scenario analysis to determine best actions concerning the lagoon.

3. Proceed with scenario analysis to determine best actions concerning the greenway.

4. Develop freeboard standard plus two feet as acceptable level for acquisition.

5. Meet with individual property owners to secure willingness to participate.

6. Hold two additional advertised public meetings for additional citizen input.

7. Develop arrangement for conveyance of property.

8. Adopt a scenario analysis for CLOMAR.

9. Develop a public finance strategy

10. Conduct another property owners meeting.

After much discussion, borough council will take under consideration the results of the material presented by Patton Engineering regarding the Flood Mitigation Report.

Civil Service Commission:
Nothing to report.

Real Estate Tax Collectors Report:
Nothing to report.

Council Committee Reports:

Public Relations/Communications:
Mr. Heckmann met with Mr. Hartswick to discuss two new policies that would impact borough administration employees. This would encompass internet usage and social media procedures dealing with the public. The policy will be available for council’s review shortly.

Public Works:
Nothing to report.

Building and Grounds:
Nothing to report. Public Safety/Fire:
Chief Truver stated the Pennsylvania Department of Education offered a MOU (Memorandum of Understanding) between the school districts and police department which is a document signed annually. Mr. Heckmann motioned to authorize the appropriate official to sign this document; Ms. Randazzo seconded; all in favor; motion carried.

Finance:
Mr. Swisher approved the check register for April 28th.

Community Activities/Planning & Codes:
Mr. Heckmann suggested to table Resolution #643 (Castle Shannon Municipality authorization and directed to submit Application for Traffic Signal Approval) until a later date. Mr. Swisher motioned to table Resolution #643; Mr. Kirsch seconded; all in favor; motion carried.

In Mr. Warhold’s absence, Ms. Kovach addressed council with his report:

The stream clean up on April 29th was excellent and was well attended.

A trolley tour with Main Street Managers was a success and ended with a light reception at Mindful Brewing in Castle Shannon. Mr. Warhold spoke with public officials expressing our desire to revitalize our downtown area and talked to them about possible grants available.

Memorial weekend starts with a shredding event on Saturday May 27th at the CSVFD, followed by Community Day on May 28th and culminating with a Memorial Day Parade on May 29th featuring Larry Woods as the guest speaker at the Ice Castle Parklet.

There will be a commemoration tentatively scheduled for the month of August of the 100 year old bank robbery that took place in Castle Shannon. Further details to follow.

Library:
The Library is working on their strategic plan which will be discussed at next month’s meeting. Ms. Randazzo shared some highlights from the year 2016 regarding the Castle Shannon Library. Total registered patrons were 2,908 and visitors for the year were 95,236 with total circulation of 52,559 and 35,717 cataloged items. Ms. Randazzo also distributed handouts to council regarding eTip: Guide to County Downloadable & Streaming Resources.

Ms. Randazzo reported a patron was belligerent regarding a fine owed, and she commended the library staff for their professionalism in handling the situation. She expressed that our local library is a crown jewel with a lot to offer.

Editorial Board:
Spring Newsletters were mailed out on May 3rd.

MRTSA:
Mr. Swisher stated there was not a quorum for the April 26th meeting.

Municipal Associations:

Allegheny County Boroughs Association:
Quarterly meeting is coming up.

Allegheny League of Municipalities:
Nothing to report.

Pennsylvania State Association of Boroughs:
Nothing to report.

South Hills Area Council of Governments:
Mr. Kirsch stated a dinner meeting was held last month.

Police Pension/Non-Uniformed Pension:
Nothing to report.

Junior Council Person:
Mr. Mastandrea stated the Keystone Oaks High School Prom will be held on May 19th. Mr. Mastandrea was also involved with a mock crash held at Keystone Oaks High School sponsored by SADD (Students against Destructive Decisions)

Engineer's Report:
Nothing to report.

Manager's Report:
Mr. Hartswick recommended that Council not opt out of the CDGB Program. No further action by Council needs to be taken.

Mayor's Report:
Mayor Baumgarten read a proclamation regarding National Police Week May 14th –May 20th for 2017

Planning Commission:
Nothing to report.

Solicitor's Report:
Nothing to report.

Keystone Oaks:
Nothing to report.

Zoning Hearing Board:
Nothing to report.

Other:
Mr. Heckmann thanked everyone who participated in the recent stream clean-up and noted that businesses will be sited if they are in violation of littering. Mr. Heckmann urged local residents to get involved to keep our streams clear of debris.




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